Microsoft Office 365 and Office 2016

Office 2016’s launch has sparked many questions, most of which have revolved around its relation to Office 365. If you’re one of the many who find this all a little confusing, we’ve created a guide just for you! Here we’ve detailed the various Office 365 products and the similarities and differences between these products and Office 2016.

What is Office 365 and how does it relate to Office 2016?

The Office 365 brand name is used by Microsoft to represent a group of Software plus Services subscriptions that provide productivity software (including “Office 2016 apps”) and related services to subscribers. Office 365 is the delivery option that ensures updated features, security updates and bug fixes. You can still purchase Office 2016 as the traditional Office client version which is static and you would need to purchase a new version (on a 2-3 years cycle depending on when Microsoft releases an Office 2018 or 2019 for example) in order to receive updates. At the time of launch, Office 365 and Office 2016 are in parity. They will begin diverging with the monthly Microsoft releases starting November 1st though real functionality changes are not expected in the near future (through 2016) just security and bug fixes.

Office 365 vs. Office 2016: What’s the Difference?

 Office 365

  • Offers multiple purchase options but a recurring subscription model in all cases
  • Up to date software
    • Automatic updates will roll out to users on a monthly basis
    • Exception: administrators of the “Current Branch for Business” can choose to receive updates three times a year (this applies to Pro Plus) – click here for branching documentation from Microsoft
  • Office 2016 applications come with the Office 365 subscription
  • Can install across multiple devices
  • There are several features that come with Office 365 including Microsoft Support, Skype across several devices, and 1 TB of One Drive cloud storage

 Office 365 Options:

Office 365 Pro Plus
https://products.office.com/en-us/business/office-365-proplus-business-software

  • Free subscription to faculty and staff who work at qualifying schools
  • Installs Office on up to 5 devices
  • Subscription lasts as long as user works at qualified institution
  • IT administrator controls permissions

Office 365 Home
https://products.office.com/en-us/compare-microsoft-office-products

  • Subscription-based plan available across multiple devices (up to 5)
  • Always has most up-to-date version
  • Not possible to block updates
  • Customers using Office 2007 and later can open documents created using Office 365—customers on earlier versions need to install compatibility pack.

Office 365 Personal
https://products.office.com/en-us/compare-microsoft-office-products

  • Subscription-based plan available across 1 PC or Mac, 1 tablet, and 1 phone
  • Always has most up-to-date version
  • Not possible to block updates
  • Customers using Office 2007 and later can open documents created using Office 365—customers on earlier versions need to install compatibility pack.

Office 2016

  • Updates every few years depending on Microsoft’s unannounced release schedule
  • “Traditional Office” (successor to Office 2013)
  • One time purchase
  • Applications are not automatically updated
  • For use on single PC or MAC
  • For latest updates you must purchase again when update becomes available
  • 15 GB online cloud storage through One Drive

What’s the difference between Office 2016 suites and Office 365 plans? Per Microsoft on their FAQs: https://products.office.com/en-us/office-365-personal 

“With Office 365 subscription plans you get the full, installed Office applications: Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access (Publisher and Access are available on PC only). You can install Office 365 across multiple devices, including PCs, Macs, Android tablets, Android phones, iPad, and iPhone.

Office as a one-time purchase includes applications such as Word, Excel, and PowerPoint for use on a single PC or Mac. The applications are not automatically updated; to get the latest version, you must purchase Office again when the new version becomes available. Current Office application versions available for one-time purchase are Office 2016 for Windows and Mac. Previous versions include Office 2013, Office 2011 for Mac, Office 2010, Office 2007, Office 2008 for Mac, and Office 2004 for Mac. Office 2010 and Office 2007 are compatible with Windows 8.1 and earlier. Office as a one-time purchase does not include any of the services included in Office 365.”

Have you signed up for Cengage Learning’s Microsoft blog updates?
We are full speed ahead with delivering the greatest Windows 10, Office 365 and Office 2016 product information to our instructors and students. We distill what Microsoft and the media are saying down to what is most important for you. This helps you cut through the noise and get to the imperative information. We make sure that you get the latest information delivered right to you when you sign up for the email updates from the blog as well!

To sign up, just look on the right hand side of this page! Find the link that says “Stay Updated” – enter your email and then click Subscribe. You’ll get a confirmation email and then you will receive the information directly in your inbox.

Turning Off Automatic Updates

There are a few different ways to go about changing your Office 365 settings to prevent it from automatically updating. With Corinne Hoisington we’ve detailed the methods below. First, you’ll need to know which version of Office you are using, click here for directions.

Office 365 Pro Plus
To prevent Office 365 ProPlus from automatically updating to Office 2016 directly from the Internet, follow the resolution methods. Important: You only need to apply one of these methods on installations of Office 365 ProPlus that are configured to automatically receive monthly updates from the Internet. If you’ve configured Office 365 ProPlus to get updates from a location on your internal network, or you’ve turned off automatic updates, you don’t need to follow these steps, because you control when the update to Office 2016 occurs.

Microsoft has enhanced the upgrade and installation experience, and for Office 365 subscribers, Microsoft has made changes to how the Office 2016 apps are updated moving forward. Microsoft is also delivering new tools and resources to help you prepare, deploy and manage Office.

Resolution
Please Note: Altering the Windows registry and editing Group Policy are advanced Windows tasks and should only be done by advanced Windows Users.
There are two different ways to prevent Office 365 ProPlus from updating to the Office 2016 version. Please use the method that works best for your school.  Note: these methods also work for Office 365 Business, which is the version of Office that comes with the Office 365 Business and Office 365 Business Premium plans.
Method 1: Using Group Policy Templates
For this method, you’re going to want to use the “Enable Automatic Upgrade Group Policy” setting, which is included in the Office 2013 Group Policy Administrative Template files (ADMX/ADML). You can download those from here.

This policy setting is located under Computer Configuration → Administrative Templates → Microsoft Office 2013 (Machine) → Updates. Once here, choose Disabled.

 ssms Download Office 2013 Administrative Template files (ADMX/ADML) and Office Customization Tool from Official Microsoft Download Center

This download includes Group Policy Administrative Template (ADMX/ADML) and Office Customization Tool (OPAX/OPAL) files for Microsoft Office 2013.

Read more…

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Note: Group Policy can only be used on computers that are joined to a domain.

Method 2: Set a registry key
Another choice is to set the following registry key on each computer.

[HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Microsoft\office\15.0\common\officeupdate]
“enableautomaticupgrade”=dword:00000000

To modify a registry, please follow these steps:

  1. Click Start, click Run, type regedit in the Open box, and then click OK.
  2. Locate and then click the subkey that holds the registry item or items that you want to change.
  3. Click File, and then click Export.
    This step backs up the subkey before you make any changes. You can import this file back into the registry later if your changes cause a problem.
  4. In the File name box, type a file name to use to save the .reg file with the original registry items, and then click Save.
    Note Use a file name that reminds you of the contents, such as a reference to the name of the subkey.
  5. In the right pane, add or modify the registry items you want.
  6. Repeat steps 3 and 4 to export the subkey again, but use a different file name for the .reg file. You can use this .reg file to make your registry changes on another computer.
More information
You can continue to receive updates for the Office 2013 version of Office 365 ProPlus until September 2016. After September 2016, there will be no additional updates for the Office 2013 version. For more information, see Prepare to Update Office 365 to the Office 2016 version

Office 365 Updates:

It is also possible to block Office 365 updates by changing your Windows update settings. The following is a list of detailed instructions on how to do just that!

Note: If your Microsoft Office product was installed with Microsoft Office Click-to-Run, use Click-to-Run Product Updates instead of Microsoft Update. In Office 2010, click File > Help > Update Options, and then click the option you want. In Office 2013, click File > Account > Update Options, and then click the option you want.

If you’re using Windows 10 (applies to Office 2010 and 2013)

  1. Click Start, and then click Settings.
  2. Click Update & Security, and then select Windows Update, if necessary.
  3. Click Advanced options, and then click to uncheck the Give me updates for other Microsoft products when I update Windows

If you’re using Windows 8 (applies to Office 2010 and 2013)

  1. On the Charms bar, search Apps for Control Panel.
  2. Click System and Security, and then click Windows Update.
  3. Click Change Settings.
  4. Choose the setting you want, and then click OK.

If you’re using Windows 7 (applies to Office 2010 and 2013)

  1. Click Start, and then click Control Panel
  2. Click System and Security, and then click Windows Update.
  3. Click Change Settings.
  4. Choose your settings, and then click OK.

If you’re using Windows Vista (only applies to Office 2010)

  1. Click Start, and then click Control Panel
  2. Under Security, click Check for updates, and then click Change Settings.
  3. Choose your settings, and then click OK.

If you’re using Windows XP (only applies to Office 2010)

  1. Go to the Microsoft Update website.
  2. Click Change Settings.
  3. Under To stop using Microsoft Update, select the Disable Microsoft Update software and let me use Windows Update only check box.
  4. Click Apply changes now, and then click Yes.

*For more information, please use the following link: https://support.office.com/en-in/article/Change-recommended-update-and-diagnostic-settings-3a0412a1-30b6-4885-b1d2-c259d4cf9872?CorrelationId=3ab6ae5c-cca3-444c-b36a-fa5cf83dfde7&ui=en-US&rs=en-IN&ad=IN

Have you signed up for Cengage Learning’s Microsoft blog updates?
We are full speed ahead with delivering the greatest Windows 10, Office 365 and Office 2016 product information to our instructors and students. We distill what Microsoft and the media are saying down to what is most important for you. This helps you cut through the noise and get to the imperative information. We make sure that you get the latest information is delivered right to you when you sign up for the email updates from the blog as well!

To sign up, just look on the right hand side of the home page! Find the link that says “Stay Updated” – enter your email and then click Subscribe. You’ll get a confirmation email and then you will receive the information directly in your inbox.

Office: Which Version Am I Using?

With all of the new Office products rolling out, it’s easy to get a little confused by which version of Office your computer is actually running. We’ve put together a short guide to help you figure out which version you’re using!

Steps:

  • Open any Office application (example: Excel, Word)
  • Go to the File tab
  • Go to Account
  • Click “About Word”/”About Excel”/Etc. to see the version of Office (see screenshot below for what will display)
  • The first two lines in the example below display the version in use (Microsoft Word 2013, Part of Microsoft Office 365 Pro Plus)

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Have you signed up for Cengage Learning’s Microsoft blog updates?
We are delivering the most important Windows 10, Office 365 and Office 2016 product information to our instructors and students. We distill what Microsoft and the media are saying down to what is most important for you. This helps you cut through the noise and get to the imperative information. We make sure that you get the latest information is delivered right to you when you sign up for the email updates from the blog as well!

To sign up, just look on the right hand side of the home page! Find the link that says “Stay Updated” – enter your email and then click Subscribe. You’ll get a confirmation email and then you will receive the information directly in your inbox.

Impact of Office 2016 on SAM

Cengage is testing SAM and Office 2016 and Office 365 content rigorously and continuously as Microsoft releases updates. We will communicate rapidly if we discover that there is an impact on our products. We have been testing SAM using Office 365, and will also test using Office 2016. We encourage you and your students to sign up for our blog so that you can stay as up to date as we are! Add your email address to the Stay Updated box in the right column. We are here to help as these Microsoft updates are a significant departure from how Microsoft’s software used to operate. Click here for directions for how to lock down Office 365 and prevent updates.

Microsoft Office 2016 Release and SAM Projects

Microsoft Office 2016 released today! The Cengage team has been conducting testing of SAM 2013 projects when completed using Office 2016. Due to back end changes by Microsoft, initial results indicate that project grading could be impacted when an Office 2016 file is uploaded into SAM.

Impacted Users: Students using either the client installed version of Office 2016 or the Office 365 subscription version with rolling updates, may be impacted.

Solution: To avoid grading issues, students who complete projects using Office 2016 need to save their files in Office 2013 prior to submitting in SAM.

We will continue to stay on top of the release of Office 2016 and continue testing to ensure optimal user experiences. Please contact your Cengage Learning Consultant if you have additional questions.

 

Preview of Office 2016 New Features

(Source)

In anticipation of Microsoft Office 2016’s release on September 22, Microsoft has provided detailed information in the What’s New in Office 2016 Preview. New features include:

  • Colorful Office theme
  • Math input control in Word, Excel and PowerPoint
  • Real time co-authoring in Word
  • Tell Me box within the Ribbon
  • New charts in Excel
  • Improved pivot tables in Excel
  • Better co-authoring conflict resolution in PowerPoint
  • Insights now available in Excel and PowerPoint
  • Outlook Desktop Group management features

Visit Microsoft’s site to read the full article.

Are You Using OneNote?

(Source)

Are you using Microsoft OneNote? If you’re not, you should be! OneNote is ideal for users who take a lot of notes, attend multiple meetings during the week or collaborate with others on projects. It keeps information organized and is easily searchable. OneNote mimics physical note taking, and relies on notebooks, tabs and pages. There are many tips and tricks for users to get the most out of OneNote.

Learn more about OneNote for Beginners.

Office 2011 for Mac vs. Office 2016 for Mac

Office 2016 for Mac was unveiled on July 9, 2015. When Office 2016 for Mac rolled out earlier this summer, those who had used Office on a PC or tablet felt right at home with the familiar look and feel, leading to a much better experience than using Office 2011 for Mac. Here are some of the changes in the newest Office 2016 for Mac:

  • New Interface Design
  • Reorganized Ribbon
  • Task Panes
  • Support for multi-touch gestures and full-screen view
  • Cloud connection and OneDrive Integration

Learn more, including what’s new in each application, and view the official announcement from Microsoft.