Microsoft Q&A with Corinne Hoisington

Thank you to everyone who joined us yesterday for a conversation with Corinne Hoisington and the Cengage Learning team to learn about the exciting updates from Microsoft as well as the exciting product launches from Cengage. We received many questions during the WebEx and have answered them below. If you have further questions, please contact your Learning Consultant to continue the conversation.

Microsoft Office 365 and Office 2016 Questions
Q: How do you access Office 365 offline?
A: Office 365 is locally installed and always available offline. It does not live in the cloud.

Q: Is Access included in the Office 365 Pro Plus?
A: Yes, see Microsoft’s product details here.

Q: Will you be able to send the information out on how to not update to Office 2016 when using Office 365? I have the same issue with my current students, and I don’t want them to update yet.
A: Please see the directions on our blog.

Q: We have been told that we do not need to turn off automatic updates until February. Is this correct?
A: Please see Microsoft’s post.

Click here for more information on the Office 365 Pro Plus branching options.

Q: Is there any advantage to using Office 2016 as opposed to Office 365?
A: This answer depends on the industry that your business sits in and the use cases you have for your software; however, in academia we believe that there isn’t an advantage to using Office 2016. Your students will be purchasing devices with Office 365 on their machines and Microsoft is pushing the enterprise Pro Plus license to institutions, which again would give students Office 365. Therefore, ensuring that you are teaching to what your students are using is important to mirror their real world setting.

Q: Can you give us more detail on what it means that Office 2016 doesn’t update?
A: Office 2016 is the traditional version of Office software which is downloaded at purchase and will be static until a new version is released from Microsoft, estimated in 2-3 years (Office 2018 or 2019).

Q: Has the Virginia Community College System sent information to the IT Depts. about stopping the automatic upgrade for Office 365?
A: Please talk to your individual school about how they want you to stop upgrades. This will be an ongoing maintenance for a school in that you have to select out of this updating. This will not be a one-time flip to switch.

Q: What is the price point of the subscription for Office 365?
A: Here are pricing details for Office 365 for Home plans and Office 365 for Business plans.

Q: What are the document formats/extensions for 2016 (e.g., docx, xlsx, pptx, etc.)?
A: The exact same as Office 2013.

Microsoft Office 2013 Questions
Q: Can you run Office 2013 and 2016 on same computer; How do you run 2013 and 2016 simultaneously?
A: Microsoft recommends faculty who wish to test Office 2016 without replacing their existing Office 2013 installation should consider using a virtual machine equipped with Office 2016 for testing purposes.

Q: If students update to 2016 without really knowing the consequences, can they go back to the 2013 version?
A: No.

Q: If my student buys office 365 today, can they install Office 2013 today instead of Office 2016 so that it will match their Office 2013 textbook?
A: No, Microsoft does not allow you to go backwards with Office 365. Cengage is working on a solution to purchase Office 2013 trials (180 day licenses) that can be bundled with orders for Spring 2016.

Q: In 2013, themes “randomly” appear and disappear – is this fixed in 2016.
A: Microsoft states that the themes will remain constant.

Q: Will Office 2013 still be available in the Fall of 2016 for free at colleges even though Office 2016 is the current version?
A: Microsoft’s Office 365 Pro Plus enterprise license is available for an institution to purchase. This Pro Plus solution is for Office 365 therefore is for Office 2016 and beyond (with the continuous updates); therefore Office 2013 is not available through Office 365.

Application Questions
Q: Do you need a business account in order to use Skype for Business?
A: Skype for Business is a featured app of Office 365. It can be purchased as a stand alone subscription.

Q: Will the Skype for business be available in 2016 Professional or only for 365 users?
A: Skype for Business is a featured app of Office 365. It can be purchased as a stand alone subscription.

Q: How many students can participate in a Skype for Business “video call” at one time?
A: 25 on the video portion; 10,000 on the phone call line.

Q: Can you use the Skype feature to share the desktop and audio without the video?
A: Yes.

Q: Does Office 365 include features such as Developer and Mail Merge?
A: Yes Office 365 is a full featured locally installed program identical to Office 2016.

Q: Is the new tell me feature a replacement of the help or F1
A: “Tell me” is not a replacement for Help (or F1). It is in addition.

Q: Can we turn off Tell Me? Sounds like students taking a test could just use Tell Me to basically do the test for them.
A: No.

Q: Is the entire PowerBI suite available with Office 365, or is there a “pay for it” layer above it that is only available by subscription?
A: PowerBi is an app included within Office 365 the subscription for no additional cost.

MAC for Office Questions
Q: Does the Mac version have Pivot Table slicer capability?
A: Yes, it will.

Q: Will Office Mix work on Office 2016 for Mac? (for authoring Mix presentations)
A: Yes, it will.

Q: Does Excel 2016 map the Mac’s F4 key to change cell reference types like the PC does?
A: No. I recommend reading this article.

Microsoft Office 365 and Office 2016

Office 2016’s launch has sparked many questions, most of which have revolved around its relation to Office 365. If you’re one of the many who find this all a little confusing, we’ve created a guide just for you! Here we’ve detailed the various Office 365 products and the similarities and differences between these products and Office 2016.

What is Office 365 and how does it relate to Office 2016?

The Office 365 brand name is used by Microsoft to represent a group of Software plus Services subscriptions that provide productivity software (including “Office 2016 apps”) and related services to subscribers. Office 365 is the delivery option that ensures updated features, security updates and bug fixes. You can still purchase Office 2016 as the traditional Office client version which is static and you would need to purchase a new version (on a 2-3 years cycle depending on when Microsoft releases an Office 2018 or 2019 for example) in order to receive updates. At the time of launch, Office 365 and Office 2016 are in parity. They will begin diverging with the monthly Microsoft releases starting November 1st though real functionality changes are not expected in the near future (through 2016) just security and bug fixes.

Office 365 vs. Office 2016: What’s the Difference?

 Office 365

  • Offers multiple purchase options but a recurring subscription model in all cases
  • Up to date software
    • Automatic updates will roll out to users on a monthly basis
    • Exception: administrators of the “Current Branch for Business” can choose to receive updates three times a year (this applies to Pro Plus) – click here for branching documentation from Microsoft
  • Office 2016 applications come with the Office 365 subscription
  • Can install across multiple devices
  • There are several features that come with Office 365 including Microsoft Support, Skype across several devices, and 1 TB of One Drive cloud storage

 Office 365 Options:

Office 365 Pro Plus
https://products.office.com/en-us/business/office-365-proplus-business-software

  • Free subscription to faculty and staff who work at qualifying schools
  • Installs Office on up to 5 devices
  • Subscription lasts as long as user works at qualified institution
  • IT administrator controls permissions

Office 365 Home
https://products.office.com/en-us/compare-microsoft-office-products

  • Subscription-based plan available across multiple devices (up to 5)
  • Always has most up-to-date version
  • Not possible to block updates
  • Customers using Office 2007 and later can open documents created using Office 365—customers on earlier versions need to install compatibility pack.

Office 365 Personal
https://products.office.com/en-us/compare-microsoft-office-products

  • Subscription-based plan available across 1 PC or Mac, 1 tablet, and 1 phone
  • Always has most up-to-date version
  • Not possible to block updates
  • Customers using Office 2007 and later can open documents created using Office 365—customers on earlier versions need to install compatibility pack.

Office 2016

  • Updates every few years depending on Microsoft’s unannounced release schedule
  • “Traditional Office” (successor to Office 2013)
  • One time purchase
  • Applications are not automatically updated
  • For use on single PC or MAC
  • For latest updates you must purchase again when update becomes available
  • 15 GB online cloud storage through One Drive

What’s the difference between Office 2016 suites and Office 365 plans? Per Microsoft on their FAQs: https://products.office.com/en-us/office-365-personal 

“With Office 365 subscription plans you get the full, installed Office applications: Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access (Publisher and Access are available on PC only). You can install Office 365 across multiple devices, including PCs, Macs, Android tablets, Android phones, iPad, and iPhone.

Office as a one-time purchase includes applications such as Word, Excel, and PowerPoint for use on a single PC or Mac. The applications are not automatically updated; to get the latest version, you must purchase Office again when the new version becomes available. Current Office application versions available for one-time purchase are Office 2016 for Windows and Mac. Previous versions include Office 2013, Office 2011 for Mac, Office 2010, Office 2007, Office 2008 for Mac, and Office 2004 for Mac. Office 2010 and Office 2007 are compatible with Windows 8.1 and earlier. Office as a one-time purchase does not include any of the services included in Office 365.”

Have you signed up for Cengage Learning’s Microsoft blog updates?
We are full speed ahead with delivering the greatest Windows 10, Office 365 and Office 2016 product information to our instructors and students. We distill what Microsoft and the media are saying down to what is most important for you. This helps you cut through the noise and get to the imperative information. We make sure that you get the latest information delivered right to you when you sign up for the email updates from the blog as well!

To sign up, just look on the right hand side of this page! Find the link that says “Stay Updated” – enter your email and then click Subscribe. You’ll get a confirmation email and then you will receive the information directly in your inbox.

Office: Which Version Am I Using?

With all of the new Office products rolling out, it’s easy to get a little confused by which version of Office your computer is actually running. We’ve put together a short guide to help you figure out which version you’re using!

Steps:

  • Open any Office application (example: Excel, Word)
  • Go to the File tab
  • Go to Account
  • Click “About Word”/”About Excel”/Etc. to see the version of Office (see screenshot below for what will display)
  • The first two lines in the example below display the version in use (Microsoft Word 2013, Part of Microsoft Office 365 Pro Plus)

SS

Have you signed up for Cengage Learning’s Microsoft blog updates?
We are delivering the most important Windows 10, Office 365 and Office 2016 product information to our instructors and students. We distill what Microsoft and the media are saying down to what is most important for you. This helps you cut through the noise and get to the imperative information. We make sure that you get the latest information is delivered right to you when you sign up for the email updates from the blog as well!

To sign up, just look on the right hand side of the home page! Find the link that says “Stay Updated” – enter your email and then click Subscribe. You’ll get a confirmation email and then you will receive the information directly in your inbox.

Microsoft Office 2016 Release and SAM Projects

Microsoft Office 2016 released today! The Cengage team has been conducting testing of SAM 2013 projects when completed using Office 2016. Due to back end changes by Microsoft, initial results indicate that project grading could be impacted when an Office 2016 file is uploaded into SAM.

Impacted Users: Students using either the client installed version of Office 2016 or the Office 365 subscription version with rolling updates, may be impacted.

Solution: To avoid grading issues, students who complete projects using Office 2016 need to save their files in Office 2013 prior to submitting in SAM.

We will continue to stay on top of the release of Office 2016 and continue testing to ensure optimal user experiences. Please contact your Cengage Learning Consultant if you have additional questions.